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Statutory Records

A company’s statutory books are a company’s most important documents. The records essentially tell the story of the company from the date it is set up to the date it is shut down and is an important record of everything that happens during its lifetime.

Responsibility for maintenance of the company’s statutory books and records is often something which is overlooked within a business. This can be a time-consuming task and we recognise that, with the best intentions, sometimes key documents go astray or records are not updated, but failure to keep the registers up to date can incur financial penalties of up to £5,000.

One of the most important administrative tasks for a business is making sure that its records are up to date. It can be difficult to keep accurate records without careful attention to detail and a solid understanding of the legal requirements. QualitySolicitors Howlett Clarke works with companies of varying  sizes and types to help them keep their records in order and, through the use of our specialist secure software, we can keep your records in electronic form with instant access by us and by you at any time of the day.

If you have lost your company’s statutory records, whilst inconvenient, particularly if you are thinking of selling your business, we can help you to reconstitute the records from the registers maintained at Companies House. If your business is well established, it may be that your records are not up to date. Often long retired directors may not have had their retirement confirmed at Companies House or discrepancies arise in relation to shares that have been transferred but not properly recorded in your statutory books. You may discover that a mistake has been made in the past which needs to be corrected, such as an incorrectly referenced issue or transfer of shares, which can lead to incorrect annual returns being filed.

At QualitySolicitors Howlett Clarke, we recognise that the administration of a company can be an onerous and time-consuming process. Our aim is to make sure that you know where your records are and that they are up to date. We want you to be confident that your records correctly reflect the company’s history. And if there are any issues, we will deal with those as they arise and get your records back on track, whether this be correcting anomalies or reconstituting your records from incorporation.

QualitySolicitors Howlett Clarke is the first port of call for many successful businesses across Brighton, Hove and Sussex. To find out how one of our specialist team of solicitors can support your administrative needs, call us on 01273 838 756 or email us at

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