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Meeting your conveyancer, what you need to prepare

QualitySolicitors Parkinson Wright's initial enquiries team will provide you with a quote for your sale and/or purchase and will advise you of all the information that the conveyancing team will require to help get your transaction off to a good start.

Prepare ID and source of funds evidence

Your conveyancer cannot start work until she/he has checked your proof of identity. These ID checks may seem a bit bureaucratic, but they are legally required to comply with anti-money laundering regulations and will help protect you against fraud and identity theft.

Requirements vary from firm to firm, so check with your conveyancer beforehand to make sure you have the relevant documents. Typically, you will need proof of your identity, which can be either a current passport or full driving licence. You will also need proof of your home address, for example, a recent utility bill, council tax or bank statement.

We offer an online verification tool. This will match your ID against your home address, instead of relying on a paper statement, which can make the process quicker and give you additional peace of mind.

If you are buying a property, you will also need to show where your funds are coming from. Your conveyancer will explain this in more detail, but the aim is to prove your money has a legitimate source. So, for example, if you have saved for a deposit, then you should produce bank statements showing regular transfers into your account.

Respond to requests for funds promptly

One of the first things your conveyancer  will discuss with you is the various costs and fees. These will include disbursements for searches and application fees, and your solicitor may ask you to pay some money on account. This will allow him/her to start work and make any necessary applications straight away. So, check the bank details carefully and transfer any requested sums promptly.

Agree and discuss timescales in advance

Let your conveyancer know if you are working to a particular time frame, for example, if you wish to exchange before the stamp duty holiday ends.

It is not always possible to keep to the desired time frame, as progress will depend upon third parties and events you cannot control. Having a clear understanding of your aims and expectations at the outset will help him/her to manage your transaction more effectively.

Give details of the property and any lenders

The estate agent will usually send details of the terms agreed to both parties’ solicitors, but you should check they are correct. You can then flag up any discrepancies.

Provide details of your property’s title, including its registered title number if you know it, and the location of any deeds.

If you have a mortgage, or are taking one out, then you will also need to give him/her details of your lender.

Get your paperwork in order

If you are selling your home, your buyer’s solicitor will investigate your title and look for things which could affect his client’s use of the property. Tell your conveyancer about any title problems you are aware of so he/she can start addressing them proactively.

He/shshould gather as much information as possible in advance.

This could include:

  • copies of planning permissions or building regulation consents for any alterations or improvements to the property;
  • your current energy performance certificate or a link to access it;
  • for double glazing, installed, after 1 April 2002, a certificate issued under the Fenestration Self-Assessment Scheme (FENSA) or some other scheme, or building regulations consent;
  • details of any unusual conditions attached to your building insurance, and any claims made under it;
  • any notices you have received which affect your home or nearby property;
  • copies of any guarantees or warranties you have, and details of any claims made under them; and
  • details of any agreements affecting your property. For example, if you contribute towards the cost of a shared driveway or road.

If the property you are selling is leasehold, you must also complete a leasehold information form. The information you need to provide includes:

  • a copy of your lease, and any variations of its terms;
  • details of your landlord and managing agent, including their contact details, and any correspondence with them;
  • statements and receipts for ground rent and service charge for the past three years;
  • a copy of the buildings insurance policy and schedule and, if you arrange the policy, a receipt for payment of the last premium; and
  • if you own a share of the freehold, details of the corporate structure, for example the memorandum and articles of association of the company, and your share certificate.

Selling a leasehold property can take longer than a freehold one because of the additional parties and work involved. This means getting as much information as possible ready in advance is even more important.

For further information about buying or selling your home, please, contact a member of QualitySolicitors Parkinson Wright's Conveyancing Team on 01905 721600 or email

This article is for general information only and does not constitute legal or professional advice. Please note that the law may have changed since this article was published.

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